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Loopcon Technologies

Laravel

Saarthi School - E-commerce Platform

Project Overview

The Platform is a comprehensive online solution designed to simplify the school supply process for all stakeholders – schools, distributors, suppliers, and parents.

It centralizes the supply chain, allowing distributors to manage school - specific product catalogs, schools to track sales and commissions, and suppliers to monitor distribution performance.

Parents can access a dedicated store link for their child’s school, view class - wise product bundles, and make secure purchases from the comfort of their homes.

By connecting every participant in one digital ecosystem, the platform ensures transparency in pricing, automated commission calculations, and a smooth, data-driven purchasing experience.

Frontend: HTML, CSS, Bootstrap

Backend: Laravel(PHP Framework)

Database: MongoDB

Web Server: Nginx

Security: Cloudflare and Google reCAPTCHA

Other Tools: REST APIs, JSON-based data exchange, and automated deployment scripts.

Objectives

  • To create a complete digital solution that connects schools, distributors, suppliers, and parents in one ecosystem.
  • The goal is to make school shopping more convenient, ensure transparency in pricing and commissions, and automate most of the manual coordination tasks

Scope

The system serves five main user groups:

  • Admin: Controls users, products, and reports.
  • Distributor: Handles school assignments, product links, and payments.
  • Supplier: Monitors stock and distributor transactions.
  • School: Tracks commissions and overall sales.
  • Customer: Purchases products through a personalized school store.

System Architecture

The platform follows a modular web-based architecture. Data is stored and retrieved dynamically using structured APIs to ensure quick communication between backend and frontend components.

The design supports real-time dashboards, secure logins, and instant synchronization across all user roles.

Modules Overview

The system is divided into multiple panels and interfaces:

  • Admin Panel – For complete control and system configuration
  • Distributor Dashboard – For order handling and inventory control.
  • Supplier Portal – For monitoring product-wise performance.
  • School Dashboard – For viewing commissions and reports.
  • Customer Website – For browsing, shopping, and tracking orders.

Admin Features

  • Provides a summary dashboard of platform activities.
  • Manages distributors, suppliers, schools, and their permissions.
  • Controls global settings like pricing, charges, and tax rules.
  • Can enable, disable, publish, or restrict specific content.
  • Generates analytics reports and exports them in multiple formats

Distributors Features

  • Adds and manages school-wise product lists.
  • Updates inventory quantities and tracks product flow.
  • Sets discounts and commissions based on school or product.
  • Monitors payment history and generates order invoices.
  • Accesses data-driven reports to plan stock and sales.

Customer Features

  • Customers visit the unique store page of their child’s school.
  • View categorized products for each class and subject.
  • Can add products to cart, wishlist, or purchase directly.
  • Multiple payment options and live delivery tracking are available.
  • Users can review past orders and download receipts anytime.

Suppliers and School Features

Suppliers:

  • Track distributor-wise sales, payments, and remaining stock levels.

Schools:

  • Monitor real-time commission details, total order values, and distributor settlements through an interactive dashboard.
  • This creates a transparent financial workflow between all stakeholders.

Pricing And Billing Workflow

  • The pricing mechanism includes multiple layers: MRP, tax, platform fee, discounts, and commissions.
  • The system automatically calculates all values, generates invoices, and records customer payment digitally.
  • Each transaction is traceable, ensuring clear and accurate billing for all involved parties.

Data models

  • The database stores entities like Users, Products, Orders, Schools, and Payments.
  • Each record contains metadata such as creation date, status, and responsible user ID.
  • All financial records remain consistent even if related products or users are later modified or deleted.

Security and performance

  • Every login uses email verification and one-time passwords for added safety.
  • Role-based access ensures users only view permitted data.
  • Caching and database indexing are implemented to maintain high speed even with thousands of concurrent users.

Challenges and solutions

Challenge 1: Complex relationships between schools, distributors, and suppliers.

Solution: Used structured linking and aggregation pipelines to simplify lookups.

Challenge 2: Frequent price updates impacting orders.

Solution: Stored snapshot pricing inside order documents.

Challenge 3: Role access conflicts.

Solution: Implemented a permission-based control layer for each module.

Testing and deployment

  • Unit and integration tests were executed for all modules.
  • The application was deployed on a cloud server with an automated build pipeline.
  • Continuous monitoring ensures uptime, and server alerts detect anomalies instantly for preventive maintenance.

Results and impact

  • The platform reduced manual coordination by more than half and improved stock visibility for distributors.
  • Schools receive faster commission updates, and parents experience a smoother purchase flow.
  • Overall, it brought automation, clarity, and convenience to the school supply process.

Conclusion

The system provides a strong foundation for managing educational supply chains efficiently.

Future additions may include predictive analytics for demand forecasting, a mobile application for easier access, and AI chat support for customer assistance.

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